February 2011

Minutes

Attendees: Thibault, Lorna, Maria, Anthony, Tim, Jay, Gini, Kerri,

Regrets: None

Guests: Angela Dione

Introduction of Guests: N/A

1.      Approval of Agenda and Minutes 6:50pm – 7:00pm

• Approval of Minutes from Board Meeting January 24, 2010

Motion: Lorna

Second: Anthony

Motion Carried

2.       Approval/changes to Agenda

• Motion: Maria
• Second: Thibault

Motion Carried.

New Item: preparation for AGM

• Declaration of Conflicts of Interest

3. Old Business

(Review Minutes from January 24, 2011 to determine if there’s outstanding items

Carry forward items:

1. Executive ED review -

2. Board review prior to AGM,

3. CPC , CVC, Heritage committee planner proposal.

4. Operational Update: Jay Michi

4.1.   Update on key activities of the Community Center

-FCSS funding renewed $132,00 per year x 3 years this was less than requested. ($155,000) this short fall largely represents a lack of wage increase.

-consideration for further funding FCSS-one time funding- summer student

-open house Brenda Strattford March 14/11

-STEP grants and Canada summer job  grants have been applied for- 4 for pool and 4 for

HSCA . NB: one position is for a planning student.

-2010 rentals exceeded 2009.

Action: Jay to provide director’s report prior to board meeting and circulate to board for review.

5. New Business

5.1. Financials and Audit process.

Auditor Heidi Brauer Wed Feb 24/11-met with the board.

Thibault recommendations:

-Allocate expenses by project so that each project can determine their own overhead.

-Have a stronger computer back up system- apparently this is done

-We have a small deficit $-26,500. Before amortization and depreciation we made money $33,000

-Tim identified that our building is undervalued – book value. As per Ginny , the City

is looking into this issue of our depreciated buildings. ?grant process

5.2. Presentation by Jay of the Budget Draft to date.

-soccer will now have a paid staff-Kara Garner.

-wage increases and benefits increase expenses

Action: Jay/Finance committee to review budget re: increase in expenses need to be addressed. March 9/11 Finance committee meeting. Jay to send out January financial statements prior to finance committee meeting,

5.3.   Presentation by Jay on Various Options pertaining to Capital Strategy (Four Scenarios (one being a Playground focused option) followed by discussion.

5.4.   Update by Jay and Maria on KaBOOM Playground Opportunity. We will need at least 20 minutes to do the topic justice

-Alberta Health Services has given temporary approval for our playground. Jay feels

that the playgound should be fixed so we not jeopardize the childcare capacity of our building.

-Jay provided supporting document ie: rationale for his argument above.

-next time Life Cycle assessment is done- suggest that playgound be added to Lifecycle document in 2012.

-Jay would like approval to apply to Kaboom for playground funding. It would involve corporate sponsorship of the playground. If we rely on a Capital Conservation Grant the playground would not be done until 2012 or 2013.

Action:GIC suggested due to balance in Bowview Account  above anticipated operating  costs.

-finance committee to review life cycle expenditures

Motion-Lorna: Jay to engage the Kaboom playground opportunity with the possibility of having to spend up to $28,500 .

Second: Thibault

Motion Carried.

6. Committee Reports

6.1.   Heritage Committee: Lorna

-Lorna is interested in applying for funding for plaques, signage, planner…

-preparation for HSCA 100^th anniversary 2012.

Action : put on agenda for board meeting in April

NB: we need to have an accessible record of funding applications to avoid duplication. Action: Finance committee to review this next meeting.

Next Meeting: March 21, 2011

7.0 Meeting Adjournment: 9:30 pm